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Financial Analyst II

Job ID: 25-08422
Job Title: Financial Analyst-II
Duration: 12 months, 40 hrs/week
Location: Rahway, NJ/West Point, PA

Education Required: BA/BS
Required Experience:
• Minimum of 3 years relevant work experience
• Highly organized, with excellent attention to detail and follow-through
• Demonstrated ability to work effectively in a collaborative environment with diverse cross-functional teams
• Proven track record of managing a high volume of transactional/financial work with accuracy and efficiency
• Able to prioritize work effectively and relate daily tasks to larger project deliverables
• Proficient in Excel and Power BI; comfortable working with other IT tools and applications (Microsoft Teams, SharePoint, PowerPoint, Spotfire)
• Adept at both data entry and generating reports.
Excellent communication skills, both verbal and written.

Preferred Experience:
• Scientifically conversant in basic biology and pharmacology principles, preferably with industry experience as a bench scientist
• Working knowledge of ERP systems for managing POs and invoicing
• Experience authoring Standard Operating Guidelines/Procedures (SOGs/SOPs)
• Prior experience managing confidential information
Responsibilities:
This individual contributor role will be responsible for a high volume of transactional activities associated with scientific services and tissue acquisition from external parties for Discovery R&D.
• Primary responsibilities will include issuing purchase orders (POs), confirming invoices, and tracking expenses against forecast for third party spend with accuracy and high attention to detail.
• This role will report into an Operations team and work in a matrix environment, interacting with MRL Scientists, Finance, Procurement, Business Development & Licensing (Client&L) transaction managers, and third parties.
• The successful candidate is expected to learn and utilize IT applications and financial systems to track ongoing work, monitor payments, enter accruals, and provide reports to functional area leadership.
• In addition, it is expected that the candidate will develop sufficient expertise in these tools and processes to effectively troubleshoot issues, propose solutions for workflow improvements, and document best practices.
Transactional Support
• Process requests and enable execution of research studies at external parties and academic collaborators
• Ensure project details for external work are entered accurately in relevant IT systems
• Verify contracts and license agreements with outside parties before initiating work
• Initiate POs based on predefined scopes of work and communicate to relevant stakeholders
• Verify project deliverables with MRL scientists before triggering invoice approvals
• Maintain accurate records for all open POs, incremental payments, accruals, and close-out activities under tight timelines
• Manage POs for acquisition of human biological samples and Client&L agreements
• Verify and document the continued need for annual research-use licenses and recurring payments
• Triage contract expiry and annual check-in notifications
• Promote adherence to corporate policies to ensure compliance and protection of company assets
IT Systems/Tools
• Ensure timely updates to forecasting/financial tracking and data analytics tools
• Compile and distribute monthly reports from financial tracking tools
• Develop subject matter expertise (SME) in all tools and workflows that support the operational processes
• Troubleshoot tool or workflow issues associated with PO generation, invoice reconciliation, and third-party payments
• Author and update process guidance documents, and communicate best practices for PO and invoicing workflows

Collaboration/Communication
• Take a customer service-minded approach to enabling PO and invoicing activities
• Independently seek solutions to problems and negotiate mutually agreeable action plans
• Keep stakeholders informed of the status and progress of transactions in a timely manner
• Communicate with third parties/academic institutions to ensure timely invoice submission
• Collaborate with internal and external stakeholders in flexible business hours given time zone differences
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